Bills, payslips, contracts, delivery documentation: there are countless documents that a company needs to deal with on a day-to-day basis. And nothing worse than needing some important information and not knowing where to find it, a problem Mobile List that ranges from wast time to more serious consequences, such as legal and financial consequences. In addition, the continuous use of paper and its accumulation has become an antagonist of ESG practices in the corporate environment. That is why some companies, whether large or small, have already adopt a paperless culture (or paperless culture, in translation), a practice that supports the reduction or elimination of paper documents. One way to implement the paperless concept is to perform document scanning.
The benefits of document management
According to a survey publish by Mundo RH , 74% of Brazilian IT and business leaders responsible for the back office believe that the digitalization of documents is fundamental for the company’s digital maturity, since it is possible to register gains in agility and operational efficiency with this practice. Next, we explain what document management is, focusing on its electronic application. What is document management? Document management is Australian Email Lists the process of creating, organizing, classifying, backing up and protecting a company’s files. In the online environment, the same activity is call electronic document management, also known by the acronym GED, and can be perform using document management software . The digital management of a company’s assets makes it easier to access, edit and share files. Also, the organization of documents carri out digitally streamlines processes and allows several people to have access to information, even remotely.
How to manage documents
The benefits of document management Many companies are still in the process of understanding what document management is, so it is important to highlight the advantages of the technique, accessible to companies of different sizes. Categorization allows quick access to any information, which contributes to the productivity of different sectors or departments, since less time is wast searching for files. Documentation of new information is also made easier, as it is almost instantly shar with the system and quickly becomes accessible to everyone who has the appropriate permissions. Data security, in the context of the General Law for the Protection of Personal Data (LGPD) , is another important aspect of the GED. With practice, it is possible to draw virtual control points in order to block all users who do not have permission to access a specific category or sublevel.